Why leadership is important within own organization?
Leadership is very important, different styles impact the organization by affecting our own morale, productivity, decision-making speed, and metrics. Successful leaders carefully analyse problems, assess the skill level of subordinates, consider alternatives, and make an informed choice. By choosing the most appropriate leadership style for the situation, an effective leader provides a lasting impact.
v Understand leadership styles
The classical approach
Manager retains as much power and decision making authority as possible
Does not consult staff
Structured set of rewards and punishment
Develops plans to help staff evaluate their own performance
Allows team to establish goals
Recognizes and encourages achievement
The manager provides little or no direction and gives to team as much freedom as possible
All authority or power given to staff and they determine goals, make decisions and resolve problems on their own
Leaders create learning opportunities for their followers, motivate and stimulate them to solve problem.
Leadership is proactive and forms new expectation in followers
Leaders possess good visioning and management skills to develop strong emotional bonds with followers.
They use technical knowledge to determine the change process
Leaders motivate followers by setting goals and promising rewards for desired performance
Leadership is responsive and its basic orientation and is dealing with present issues.
Identify the most commonly used leadership style within an organisation
We should use our judgment to decide the best leadership style needed for each situation, what we do in one situation will not always work in another. To choose the most effective approach for you, you must consider:
ü The skill levels and experience of the members of your team
ü The work involved (routine or new and creative)
ü The organisational environment (stable or radically changing, conservative or adventurous)
ü You own preferred or natural style
A good leader will find him or herself switching instinctively between styles according to the people and work they are dealing with. This is often referred to as “situational leadership”.
Explain the likely effect this leadership style has on a team’s performance
It can be argued that there is a strong relationship between the behaviour of the leader and performance of his followers. Leaders inspire people, motivate them and bring out the best in them. The sole definition of leadership assumes influencing a group of people towards achieving organisational goals. Leaders behaviour, the style that he chooses to adopt can have an effect on work outcomes, on the way tasks are completed. In other words, leadership style can have an effect on employee work performance. However, the effect of the leadership style on employee job performance should not be overestimated. Some researchers that have studied the problem argue that people often tend to exaggerate and put too much emphasis on the importance of leader’s influence.
Describe the factors, that will influence the choice of leadership styles and behaviours in workplace situation
The Leadership style used in an organization is hard in determining, whether results desired will be achieved. There are different aspects that influence the leadership styles used in any work situation. Leader should be in a position to identify and understand them. In situation which is critical a leader might choose a democratic style which can prove to be devastating, In the course of a crisis, autocratic leadership might be the best in minimization possible damages.
There are numbers of factors that influence styles as well as behaviour in the workplace, situation, and the experience of the leader, organization culture and structure as well as also personality.
Why leadership styles or behaviours are likely to have positive or negative effect on individual and group behaviour
The leadership styles used towards particular employees are a reflection of their self -image, and they lead to either negative or positive impact on their potential. Behaviours like fairness, supportiveness, encouragement, lack of support, negative criticism have a big ability to affect workers negatively or constructively. Some styles can create a fear and a tense environment which can have effects on both individuals and groups.
Different styles of leadership have effect on individual and group, for example the transformational style of leadership has numerous dimensions which include intellectual stimulation and inspirational motivation, it could affects the followers in team formation and makes them groups more united and capable of overcoming competitions that are not healthy.
The transactional style of leadership had a couple of dimensions which include management by exception. This can cause negative effect on individuals and groups, employees get used to rewards so they can accomplish different tasks as such their motivation is misplaced.
v Understand leadership qualities and review own leadership qualities and potential
Own leadership behaviours and potential in the context of a particular leadership model and own organisation’s working practises and culture
In my organization I work as a claim clerk, where I’m working on my own in the office, but my second duty is to help inside of the warehouse a team of 2 people, where I’m helping with returns from stores. Every day I need to be very organized, if not then I won’t handle job which is originally for 2 different people.
The feedback from the colleagues has also suggested that I’m a transformational leadership style, however there were a certain elements of democratic style. The use of this particular leadership style is linked to the company culture created by my manager, who himself uses a democratic style. However as described by my colleagues, I do use skills which derive from other leadership styles depending on the situation and environment.
What potential impact does your leadership style have on your team
Transformational leadership style potentially motivates followers in new way. Leaders make workers creative, and they become a good decision maker. They focus on reasoning behind every action.
By using Transformational leadership I always direct followers to find the solution of problems in logical way. This situation makes subordinates creative, critical and logical. A transformational leader is constantly involved with the growth of the company and the on-going development of employees.
My team might get lots of enthusiasm and passion, what could makes them potentially a happy team.
HAPPY WORKERS=PRODUCTIVE WORKERS J
Actions to enhance own leadership behaviour in the context of the particular leadership model
The way to enhance own leadership style would be to practice self-knowledge and self-confidence, these are both qualities required by any manager. In order to develop these qualities one must act upon constructive feedback I receives from internal or external environment. The feedback can be attained from a number of sources including team members, other colleagues and line managers.
Additionally a leader needs to be observant and take into account own actions and the impact it has on others.
Alternatively it might be wise for me to find a role model I can learn from. It would have to be someone I respect highly and whose leadership I admire. If the role model agrees to mentor me, my leadership skills could greatly benefit.
Also keeping my objectives clearly in mind could help me become a better leader. The strategic long term goals are significant and not the small problems which may occur along the way.
v Understand how to lead effective meetings
Meeting is a coming together of 2, 3 or more people to exchange information, discuss issues, solve problems etc. They are used in almost every organization.
Purposed of different types of meetings
Different purposes of meeting:
Inspirational-meetings are effectively used to motivate and energize people.
Informational exchange-the most common reason for meeting, but it is good to exchange information face- to -face
Relationship- Simply pulling together people face-to-face and get them to work more cooperatively. The best time to invest in face-to-face meetings is when people don’t agree with each other and need to both reconcile their points of view and agree to move on.
Decision making-Since resources typically fall short of the demands; prioritization is critical for high group performance. As a result, no team has the time or resource to do everything. Consensual understanding around prioritization provides one of the best justifications for hosting a meeting or workshop.
Idea generation-group usually create more ideas, because group create more options than simply aggregating the input of participants. Many of the best ideas did not walk into the meeting because they are created during the meeting, based on stimulation from others.
Analysis-Highly complex situations may require multiple subject matter experts. Frequently experts have their own vernacular or vocabulary, and a meeting is appropriate to homogenize understanding and agreement
Explain the purpose and structure of an agenda
A meeting agenda is an important tool which allows the chairperson to control the meetings. It also allows the attendees of the meeting to be clear on what is being discussed and prepare appropriately. Any additional papers for the meeting should always be attached to the agenda and circulated prior to the meeting.
Purpose of my meeting -Give information about the previous month cost for incomplete, damaged, lost or wrong loaded deliveries. Also think together about the idea of how to improve it and reduce costs of lost pallets.
How did I selected the right people for my meeting
-I had invite those who had a special knowledge about the matter to be discussed
-those who had something to say in the topic regarding the issue
-those who are a part of head office
-those ones who were potentially making mistakes
How did I prepare for a meeting?
-I ensured that location is fitting for purposes
-I ensured that the meeting is planned to take place at a suitable time and location for the attendees.
-Made sure that information’s and documents are prepared
-Ensured that objectives and aim are clear
-Ensured that all the attendees have their roles
-Made sure that agenda and other documents were circulated
Roles and responsibilities of all individuals within a meeting
Meeting chairperson (myself)
– meeting planner and leader
-direct the meeting through agenda
-guide and lead discussion
-make sure that all the participants are involved
– make sure that in the end of the meeting purposes are achieved,
Time keeper (my manager)
-discussion time monitor
-keep an eye on the time allocated to agenda items (using the agenda as a guide) and making sure the meeting is on track and within agreed times for each agenda item
– Inform the meeting when only 5 minutes remains on agenda item
Meeting minute taker (loading manager)
Notes takers (rest of participants)
-to keep an accurate record of what happened at the meeting
-record what decisions were made
-how decisions are going to be accomplished and who is responsible
Meeting protocols and procedures
Starting the Meeting
· Start on time
· Summarize why each participant has been asked to attend
· Review the objectives and agenda
· Define the process you want to follow
During the Meeting
· Keep focused on the task and topic at hand
· Keep focused on the Agenda and the allotted time for each item
Ending the Meeting
· Ensure that there is consensus on the results or, if agreement is not reached, that the nature and grounds of disagreement are clearly recorded
· Summarize action items and identify who is responsible for each
· Track action items to closure
· When all action items have been closed:
· Update the library copy of the minutes with the closed date
I’ve made sure that this procedures were followed on my meeting by setting to myself rules earlier on, also by:
-Consulting and getting feedbacks
-Giving the clear information
-Making sure that everyone in the room is involved
Positive and negative actions that can affect meeting
§ Common bad behaviours on the meeting:
-People aren’t listening and aren’t focus
-Some people are not participating
§ Common positive behaviours:
-Going for compromises
-People coming together to solve an issue
-People sharing relevant information’s